Official Withdrawal Process: If a student wishes to officially withdraw from School, the student should notify the Financial Services Leader. A student on an approved leave of absence must also notify the school as soon as possible if they will not be returning from the leave of absence. The notification may be made in writing or orally. The date the school is notified is the date of determination which is based on the postmark date on the written notification (including the date of an e-mail) or the date the notification was delivered in person. Note, a withdrawal may be effectuated by the student’s written notice or by the student’s conduct, including, but not necessarily limited to, a student’s lack of attendance.
Official cancellation occurs when an applicant is not accepted by the school, or when a student or legal guardian cancels the Enrollment Agreement under the deadlines and requirements in the “Student’s Right to Cancel” section. The school also may initiate an official withdrawal for reasons which include but are not limited to the expulsion of the student or the termination of the student for failure to meet the applicable requirements of the school’s satisfactory academic progress policy or the failure to pay tuition and other charges by the applicable deadlines.
Unofficial Withdrawal Process: For unofficial withdrawals, a student’s withdrawal date at the school is the student’s last day of physical attendance in a class in the student’s program at the school.
An unofficial withdrawal may occur for a variety of reasons including but not limited to failure to meet program attendance requirements, failure to attend a class in the student’s program at the school for 14 consecutive calendar days, failure to meet the applicable requirements in the school’s satisfactory academic progress policies, or failure to pay tuition and other charges by the applicable deadlines.
Unofficial withdrawals are determined by monitoring clock hour attendance every 10 days and a determination is made to withdraw a student who has been absent from School for 14 or more consecutive calendar days; the Withdrawal Date that will be used in this calculation is the student’s last date of physical attendance.
In both cases the Withdrawal Date (which is sometimes referred to as the last day of attendance) will be used in the Institutional Refund calculation and, if applicable, in the Federal Return of Title IV calculation.